Work Location: Chadds Ford, PA

At MOBILion Systems, you’ll join a dynamic team committed to positively impacting healthcare by commercializing products that help people and save lives. Our products provide unprecedented sensitivity, resolution, and throughput that fuel the development of better therapeutics, the ability to detect disease earlier, and the power to attack diseases at their roots instead of their symptoms. Our technology reveals what others leave unseen!

This is an opportunity to join an outstanding and growing team with an inclusive culture that delivers meaningful insights to the entire company!

The Office Administrator is responsible for assisting with day-to-day operations of a fast-paced, energetic, emerging growth company. The Office Administrator will handle all office-related needs, to nurture Company culture through planning and executing Company events, and to maintain a polished and well-functioning office environment. They will act as a point person for employee requests, maintain inventory of office related supplies, and provide administrative support to HR. The ideal candidate has a strong focus towards customer service, as they will be the face and voice of the company to visitors, vendors, and employees.

Your Responsibilities:

(1) Operations & Team Support

• Provide ad hoc administrative support to organization as needed

• Assist with special projects, presentations, and correspondence

• Responsible for all clerical functions including reception and mail service

• Troubleshoot and communicate potential calendar conflicts, prioritize inquiries and requests, make judgments and recommendations to ensure smooth day-to-day engagements

• Plan, coordinate, and facilitate internal and external Company events, meetings, team lunches, and conferences; flexible in attending after-hours work events a few times per year to act as a point person and ensure the events run smoothly

• Organize, manage, and maintain physical office and workstations

• Order, stock, and maintain inventory including company products, office supplies, snacks and beverages, restroom supplies, and cleaning materials

• Manage spending to keep costs low; complete expense reports in timely manner

• Ensure that the office is kept tidy, presentable, and welcoming, with additional attention to high circulated areas such as the kitchens, the reception area, and meeting rooms

(2) HR Support

• Assist with HR related tasks, projects, and initiatives as needed

• Organize and communicate interview schedules and assist with travel arrangements as needed

• Assist with applicant tracking system (ATS) as a part of the talent acquisition process

• Assist with the coordination, development, and maintenance of job descriptions

• Post, maintain, and refresh job advertisements on various job boards and Company website

• Coordinate and support new employee preboarding and onboarding experience

• Maintain and update organizational charts


Position Qualifications:

• Bachelor’s Degree or equivalent experience

• Minimum of 1+ years of Administrative Support experience

• Excellent written and verbal communication skills with professional polish

• Proficient in Microsoft Office suite including Microsoft Word, Excel, Outlook, and PowerPoint

• Maintain complete confidentiality of all sensitive information and documentation

• High level of customer service, attention to detail, and organization

• Proven time management skills. Ability to manage multiple priorities and deliver tasks with a sense of urgency

• Demonstrated experience in a fast-paced, strong work ethic, accountable work environment

• Availability to work Monday-Friday in the Chadds Ford, PA office

Preferred Skills & Qualifications:

• Proficient in Microsoft Office suite including Microsoft Word, Excel, Outlook, and PowerPoint

Our vibrant culture is built on shared values and our passion to positively impact healthcare. We foster amazing teams and have a bias toward action. We encourage everyone to bring their whole selves to work and grow together through development opportunities, mentorship, and shared successes. We’ve also got amazing benefits!

• Healthcare insurance for employees and their families

• Rich 401(k) offering with Company match

• Annual bonus potential

• Employee Stock Ownership program

• Generous paid time off benefits with paid year-end business closure

• Flexible work arrangements

• Onsite fitness center

• Onsite kitchens with complimentary snacks and beverages

• Energetic & inclusive culture

MOBILion Systems is proudly committed to recruiting and retaining a diverse and inclusive workforce. As an Equal Opportunity Employer, we never discriminate based on race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.