Position: HR Coordinator

Reports to: HR Manager

Position Location: Company HQ in Suburban Philadelphia, PA

The HR Coordinator is responsible for providing administrative and operational support to HR Department for all HR functions including, but not limited to, talent acquisition, onboarding, and performance management. The HR Coordinator provides a seamless customer experience to employees by triaging questions and facilitating resolutions.


(1) Operations & Team Support

  • Partner with the HR team to anticipate needs
  • Organize and maintain file structure in cloud-based document management system
  • Provide front-line employee support for basic HR questions, guiding employees to appropriate resources as needed
  • Assist with preparation of presentations, correspondence, gathering of data, and reporting metrics
  • Aid with HR auditing and tracking activities
  • Assist with other HR related tasks, projects, and initiatives as needed

(2) Talent Acquisition Support

  • Post, maintain, and refresh job advertisements on various job boards and Company website
  • Maintain applicant tracking system (ATS) as a part of the talent acquisition process
  • Organize and communicate interview schedules and assist with travel arrangements as needed
  • Coordinate candidate assessments obtained and integrate into the ATS
  • Coordinate onboarding activities to include I-9 work authorization documents and new hire documentation
  • Coordinate employee background check process
  • Coordinate and support new employee onboarding experience

(3) HR Management Support

  • Assist with the coordination, development, and maintenance of job descriptions
  • Maintain and update organizational charts
  • Assist with the performance management process
  • Support and coordinate employee training
  • Coordinate and support Company events
  • Develop and distribute HR communications
  • Help facilitate electronic surveys, analyze and communicate results, and coordinate follow-up activities
  • Coordinate and support employee offboarding experience

Required Skills & Qualifications:

  • Minimum of 1 year of related experience
  • Bachelor’s Degree
  • Excellent written and verbal communication skills with professional polish
  • Strong commitment to confidentiality and handling of sensitive information
  • High level of customer service, attention to detail, and organization
  • Proven time management skills. Ability to manage multiple priorities and deliver tasks with a sense of urgency
  • Proficient in Microsoft Office suite including Microsoft Word, Excel, Outlook, and PowerPoint
  • Authorization to work in the United States
  • Demonstrated experience in a fast-paced, strong work ethic, accountable work environment
  • Willingness to work Monday-Friday in the Chadds Ford, PA office; some flexibility in working from home

Preferred Skills & Qualifications:

  • 1+ years of HR experience
  • Demonstrated HR-related courses completed
  • Experience writing Company communications
  • Experience facilitating new hire orientation

Key Relationships

Internal Interactions:

  • All employees

External Interactions:

  • Candidates
  • Board Members & Investors
  • Consultants
  • Vendors

Cultural, Behavioral and General Characteristics

  • Integrity
  • Collaboration
  • High work standards
  • Innovativeness & creativity
  • Self-sufficient, self-driven, self-motivated (work with minimal supervision): figure it out